Exhibits, Advertisements & Events

In 2023, the American Musicological Society (AMS) and Society for Music Theory (SMT) will hold their annual meetings jointly on 9–12 November 2023 in Denver, Colorado.

The Joint Annual Meeting will bring together music experts, including researchers, teachers, performing musicians, public intellectuals, and people working across the creative industries. The conference includes hundreds of individual presentations, along with a large number of performances, small meetings, parties, and networking events. The Annual Meeting provides an unparalleled opportunity for your organization to reach a highly engaged community of listeners, readers, writers, and communicators.

This year’s Conference Program Guide lists timetables, social activities, performances, and other essential information about our conference. It will be distributed as a PDF to all conference registrants. Advertising services and products in it will reach participants around the world.

Deadlines

Meetings & Events

• 31 August 2023: Reserve by this date. Late requests will be considered as space allows.

Exhibits

• 8 September 2023 : Reserve by this date.

Advertisements

• 1 September 2023 : Order by this date to appear in the preliminary and final Program Guide.

• 15 September 2023 : Order by this date to appear in the final Program Guide.

Interested in sponsorships?
View our sponsor opportunities.

Exhibit Booths
Price	Benefits
Exhibit Booth $580 – Standard Placement $650 – Featured Placement	2 complimentary exhibitor staff registrations• Listing on conference website, with a link to your website• Logo in Conference Program Guide Exhibitor profile in Conference Bulletin and Conference Program Guide
Exhibitor Add-on: Social Media Shout-out $50	Schedule a social media shout-out from the AMS and SMT social media accounts to promote your exhibit booth.

Multiple Exhibit Booth Order Discount

Exhibitors who purchase multiple booths are eligible for a discount. A 10% discount will be applied to orders of 2 booths. A 15% discount will be applied to orders of 3 or more booths.

Conference Program Guide Ads
Placement	Ad Size/ Price
Featured Content Section (Featured)	• Full-page ad / $465 • Half-page ad / $280 • Quarter-page ad / $185
Program Schedule Section (Standard)	• Full-page ad / $375 • Half-page ad / $225 • Quarter-page ad / $150

Advertisement Specifications

Full-page: 8.5″w x 11″h, Half-page: 8.5″w x 4.5″h, Quarter-page: 4.25″w x 5.5″h. All ads in the Program Guide will display in color.

Advertisements are accepted in color and can include clickable links. Links may be added prior to submission, or we can add them for you.

File formats accepted: PDFs with fonts embedded are preferred. EPS or PS files with fonts embedded, and high-res TIF or JPG files are all acceptable. MS-Word .doc files may be acceptable if widely available fonts are used. Minimum resolution recommended for images: 300 dpi. Maximum file upload size: 30 MB.

Meetings & Events

Product

Price

Sponsored Event
(Listed on the Program)

• FREE (Up to two hours, with a catering order of at least $350)

• $350 (Up to two hours, no catering order)

Parties & Networking Events

Interested in organizing a coffee break, party, or networking event? No problem. We provide an economical option for universities, departments, centers, institutes, publishers, and professional organizations interested in scheduling a networking or social event as part of the Annual Meeting. Events may be scheduled for up to two hours and will appear on the conference program.